Privacy Policy

We are dedicated to protecting the confidentiality and privacy of information entrusted to us. We comply with applicable Data Protection Regulations, including, in particular, the Swiss Federal Act on Data Protection (FADP). Please read this Privacy Policy to learn about your rights, what information we collect, how we use and protect it.

This website is operated by WaysUp, a Swiss corporation.

Content

1. Who are we?

2. Who can you contact for privacy questions or concerns?

3. How do we collect personal data?

4. What categories of personal data do we collect?

5. What lawful reasons do we have for processing personal data?

6. Why do we need personal data?

7. Do we share personal data with third parties?

8. Do we transfer your personal data outside Switzerland or Liechtenstein?

9. Do we use cookies? Do we automatically collect personal information?

10. What are your data protection rights?

11. What about personal data security?

12. How long do we retain personal data?

13. Do we link to other websites?

14. Do we change this privacy policy?

15. Further privacy information

Who are we?

This Privacy Policy applies to WaysUp (“we” or “us”). We are committed to protecting your personal data and respecting your privacy in accordance with Swiss and international data protection laws.

Who can you contact for privacy questions or concerns?

If you have any questions or concerns about this Privacy Policy or how we handle your personal data, please contact:

WaysUp
Data Privacy Officer
WaysUp Suisse – Chemin Briquet 5, 1209 Genève
Email: contact@waysup.ch

To report concerns you may have about our data handling practices, you can contact the responsible data protection supervisory authority:

• Switzerland: Federal Data Protection and Information Commissioner

How do we collect personal data?

We collect personal data in the following ways:

• Directly. We obtain personal data directly from individuals in a variety of ways, including but not limited to:

  • Obtaining personal data when individuals provide us their business cards, complete our online forms, subscribe to newsletters, attend webinars, meetings, or events, visit our offices, or apply for open positions.

  • Establishing a business relationship, performing professional services through a contract, or using our hosted software applications.

• Indirectly. We collect personal data from third parties, including but not limited to recruitment services, our clients, and public sources. This may include:

  • Attaching personal data to customer relationship management records to serve our business clients, prospects, subscribers, and individuals, or satisfy a legal obligation.

  • Collecting personal data from public sources such as Commercial Registers, news articles, sanctions lists, and internet searches.

  • Social media platforms (e.g., LinkedIn, Google, or Twitter) when you log in or register via your social media credentials.

• Business Clients. Our business clients may share personal data with us when engaging our professional services. We may review payroll data during audits, or process personal data to provide services like global mobility and pension services.

• Recruitment Services. We may obtain personal data about job candidates from employment agencies, former employers, or credit reference agencies.

What categories of personal data do we collect?

We may obtain the following categories of personal data:

• Personal Data:

  • Contact details (name, company name, job title, telephone numbers, work and personal email addresses, postal addresses)

  • Professional details (career history, educational background, professional memberships, published articles)

  • Family and beneficiary details for services like mobility, insurance, and pension planning

  • Financial data (taxes, payroll, investment interests, pensions, assets, bank details)

  • Images via video monitoring systems on our sites

• Sensitive Personal Data:

  • Personal identification documents that reveal race, ethnic origin, religious beliefs, physical health, or biometric data

  • Information from expense receipts that reveal affiliations with trade unions or political opinions

  • Criminal convictions or offenses related to applicants or clients

  • Dietary restrictions when registering for events that reveal religious beliefs or physical health

• Children’s Data: Although our services are not directed at children, we may receive data about children (e.g., in the context of professional services or when attending events with parents or guardians).

• Location-based Data: We may collect location data when you use our website to locate an office near you.

What lawful reasons do we have for processing personal data?

We may rely on the following lawful reasons to process personal data:

• Contractual Obligations: To fulfill our contractual commitments with clients.

• Consent: Where we rely on your freely given consent for processing.

• Legitimate Interests: To pursue our legitimate interests in areas like service delivery, marketing, and recruitment.

• Legal Obligations: To comply with applicable laws and regulations, including legal obligations to prevent fraud, money laundering, and other financial crimes.

Why do we need personal data?

We collect and use personal data for various business purposes, including:

• Providing professional services like tax, advisory, audit, pension scheme administration, and legal services.

• Promoting our services and sending invitations to events, webinars, and other professional opportunities.

• Personalizing communications based on interactions with WaysUp and member firms.

• Managing IT security and safeguarding information systems and websites.

• Complying with regulatory requirements and preventing financial crimes such as fraud.

In some cases, providing personal data is necessary for us to deliver services. Failure to provide certain data may result in our inability to offer specific products or services.

Do we share personal data with third parties?

We may share personal data with trusted third parties to ensure efficient service delivery. These third parties include:

• Member firms of the WaysUp network, as necessary for administrative and professional service purposes.

• Service providers who support our business functions, such as telecommunication providers, IT support services, and cloud-based software providers.

• Professional advisors, including auditors, lawyers, and insurers.

• Potential business buyers or partners in connection with mergers, acquisitions, or business transfers.

• Regulatory authorities and law enforcement agencies when required by law.

Do we transfer your personal data outside Switzerland or Liechtenstein?

We store personal data on servers located in Switzerland, Philadelphia (USA), and in some cases, Australia. We may transfer personal data to WaysUp International, WaysUp member firms, or third-party organizations both within and outside Switzerland. These transfers are subject to contractual obligations and applicable data protection laws to ensure your data remains protected.

Do we use cookies? Do we automatically collect personal information?

Yes, we use cookies and other technologies to collect certain information when you visit our website. This data is used to improve your experience and measure the effectiveness of our marketing activities.

• Cookies: These are used to remember your preferences and settings, and to enhance functionality across our sites.

• Google Analytics: We use Google Analytics to analyze website performance and improve user experience.

• Web Beacons: These are used to collect information on how users interact with our website.

For more information, please refer to our Cookie Policy.

What are your data protection rights?

If we process your personal data, you have the following rights:

• Access: You can request to know what personal data we process about you.

• Correction: You can ask us to correct any incorrect or incomplete information.

• Erasure: You can request the deletion of your personal data under certain conditions.

• Restriction of Processing: You can request restrictions on how your data is used.

• Data Portability: You can request to transfer your data to another provider, if technically feasible.

• Objection: You can object to our use of your data for marketing or other legitimate purposes.

• Withdraw Consent: You can withdraw any consent you previously gave for processing your data.

To exercise your rights, please contact us at contact@waysup.ch.

What about personal data security?

We implement appropriate security measures to protect your personal data from unauthorized access, loss, or misuse. These measures include encryption, secure systems, and strict internal access controls. However, please note that no method of transmission over the Internet is entirely secure, and while we strive to protect your data, we cannot guarantee its absolute security.

How long do we retain personal data?

We retain personal data as long as necessary for the purposes for which it was collected, and in compliance with legal and regulatory obligations. Once the data is no longer needed, it will be securely deleted or anonymized.

Do we link to other websites?

Our website may contain links to third-party websites. Please be aware that we are not responsible for the privacy practices of those sites, and we encourage you to review the privacy policies of any site you visit.

Do we change this privacy policy?

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the date of the latest revision will be indicated at the top of the page.

Last updated: 02 May 2025.